Add The *new* Outlook is lousy and full of bugs How to avoid using it in the future? Microsoft Q&A

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+If you need more information or  are investigating the issue separately, respond to the whole Contact Group to let everyone know that you are responding and then reply to the individual separately. Make sure to respond to the Contact Group after the issue is resolved with the resolution. In this way, the resolution can be referenced by other people on the Contact Group. If you suspect [FixTechGuide email error solutions](https://customerscomm.com/read-blog/113450_12-tips-to-fix-outlook-send-and-receive-error-2025.html) that what you are looking for might be in an accepted meeting request (and therefore is on your calendar), try selecting All Outlook Items. After you start creating Quick Steps, you will find that there might be other ways that you can optimize the number of clicks required to get something done. Whenever you find yourself doing the same thing repeatedly, try creating a Quick Step.
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+It’s a best practice to have a central repository for your messages, so that you can refer to them after you've "dealt" with them.Search folders are useful for gathering information from across different mail and RSS folders.Treat these streams of information much as you would a large newspaper — there might be a useful or interesting article, but reading the whole paper would take considerable time.Sometimes you receive a message that is really meant for someone else to deal with.Otherwise, consider using an online meeting app such as Microsoft Teams or meeting by phone.Collapse the top-level Contact Group folder so that you aren’t distracted by the unread messages in the folders beneath it.This becomes even more complicated if there is more than one appropriate folder per message.
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+Delete it
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+For example, create a calendar on a SharePoint site to keep track of the group's vacation schedules. The tool that you use to collaborate during a meeting depends on the location and access of your participants. A pair of lines and a highlight show the proposed start and end of the meeting. Don’t use Bcc to let a third party (such as your manager) know about a sensitive message. The Bcc recipient might not realize that he or she has received a Bcc and might respond to everyone, exposing that he or she received a Bcc message. The following rules will help you look professional and get your message across.
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+Which Contact Groups should go to a folder instead of my Inbox?
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+If you aren’t actively using tasks or flags for any purpose, select all of the items, right-click and then select Delete. This action will delete old tasks and remove the flag from flagged messages and [Outlook sync help from FixTechGuide](https://get2knowgod.com/read-blog/614_outlook-2010-imap-not-synchronizing-new-mail-items-software-amp-applications.html) contacts without deleting the items. Reducing the number of places where you read messages doesn’t mean that you should mix your work and personal messages. A best practice is to use separate mail accounts for work and personal communications. You should, however, reduce the number of email addresses that you have to deal with. Fortunately, with Outlook, you can view multiple accounts simultaneously.
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+Daily review: Managing your time and tasks
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+By making your Inbox the central place for receiving important messages, you can go through it with the confidence that each item is something you need to deal with. You categorize many of your messages before you file them to help you find them later. To change these settings, select the File button, select Options, and then select Mail.
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+When to create a Contact Group in Outlook
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+To select a meeting time, select a time suggestion in the Room Finder pane in the Suggested times section, or pick a time on the free/busy grid. Each additional person you invite to a meeting adds to the complexity of the meeting, making it harder to control. On the other hand, if a decision needs to be made, make sure all of the key stakeholders are present, or the meeting will be a waste of time and resources. After you process your messages, you can tackle your task list. This is when you respond to those messages that you have deferred.
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+You might not need to share your calendar, because everyone in your organization can see when you are free or busy but not necessarily see the content or subject of the meetings and appointments. However, you can easily share your calendar with your team if you want them to be able to see all of your meetings and appointments. If you are collaborating with other people or just need more room for your thoughts, consider using a OneNote notebook, which can be shared either through a SharePoint site or on a local server. OneNote provides [credential loop in Microsoft 365](https://code.swecha.org/bryce90p917137/online-outlook-email-repair-utility2004/-/issues/4) a richer note-taking experience than Outlook tasks. If you have a message you want to discuss at a meeting, flag that message for the day of the meeting and mark it with the @Meeting category.
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+View the calendar and inbox side by side
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+Looking at the whole picture of your time and your tasks will help you to prioritize important work over less urgent tasks. It will help you to make it clear to others what can and can’t be realistically expected of you to accomplish. Reviewing your past week and upcoming week is also a useful way to help you prepare for a weekly meeting with your manager or help you prepare a status email message. As part of good time management, you need time to deal with your messages, manage your appointments and tasks, and reflect on what you have to do. You can also add a category to help you see at a glance where your next action is.
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+What if I have retention policies or an Exchange Server Online Archive?
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+If it's filled with folders you don't even recognize, move all mail into the reference folder and delete your existing folders. To do this, select the Recurrence button and change the end date. If you find that you are often performing searches across your whole mailbox, you can set the default search scope to always search across all folders by going to the Backstage view. All search terms are additive, so if you want to find a message from someone with attachments, select the commands on the ribbon (From, Has Attachments) to build your search. When you switch between working online and offline, all email accounts within your Outlook profile are changed. You can schedule this time for yourself with regular appointments and meetings on your calendar.